1. SUBMISSION

Thank you for your interest in the Journal of Odisha Dental Association. Note that submission implies that the content has not been published or submitted for publication elsewhere except as a brief abstract in the proceedings of a scientific meeting or symposium.

Once you have prepared your submission in accordance with the Guidelines, manuscripts should be submitted online at http://www.jodaidaodisha.com/

We look forward to your submission.

2. SCOPE OF THE JOURNAL

The Journal of Odisha Dental Association is the official journal of the Indian Dental Association, Odisha branch. The role of the Journal is to provide rigorous peer review, enable rapid publication of cutting-edge research, and to create a platform and forum of ideas, opinions, developments, and key issues in dentistry for readers to spark interest, debate, and discussion.

3. MANUSCRIPT TYPES AND REQUIREMENTS

Submissions to the journal should be limited to one of the categories defined below. Specific information regarding length and format is provided for each category.

Original research articles

Original research articles are papers that report significant clinical or basic research in dentistry. Original research should contain up to 3000 words excluding references and abstract.They should contain the following sections: (i) structured abstract, consisting of 200-250 words divided into four paragraphs (background, methods, results and conclusions); (ii) introduction (The purpose of this paragraph is to answer briefly the question why did you do the study/clinical procedure/research? State the objective and OMIT extensive review of literature which is normally found in Thesis.); (iii) materials and methods; (iv) results; (v) discussion (Discuss and point out significance of findings and limitations (What you actually found out), and its clinical implications and comparison with other similar findings. Do not repeat the ‘introduction’); and (vi) references, which should be kept to a reasonable minimum (References should be selective and keyed in numerical order to the text – in Vancouver style (NOT alphabetically). Type them double spaced on a separate sheet of paper. Authors are responsible for the accuracy of references. Journal references must include author’s names, article title, abbreviated (as per standards) journal name, year volume number and page number. Book reference must include authors or editor’s names, chapter title, book title, edition number, publisher, year and page number.)

Reviews

A short summary of the work done by the authors (s) in the field of review should accompany the manuscript. Systematic review and Meta-analysis, with specific hypothesis and universally accepted methodology (Like PRISMA statements) would be strongly considered over narrative reviews. Reviews should contain up to 3000 words excluding references and abstract. They should contain the following sections: (i) abstract (200 – 250 words); (ii) introduction; (iii) body; and (iv) references, which should be kept to a reasonable minimum.

Case Reports/Series

Case reports/ series should describe: (a) unique cases that may represent a previously un-described condition; (b) unexpected association of two or more diseases; (c) adverse or unexpected treatment response; (d) any other clinical observation based upon well-documented cases that provides important new information; or (e) a new or revised clinical technique or procedure. They should be concise and occupy no more than three Journal pages. Case reports/ series should contain up to 1000 words excluding references and abstract. This should be presented in the following sections: (i) abstract (150 – 200 words); (ii) introduction; (iii) case description and results; (iv) discussion; and (v) references, which should be kept to a reasonable minimum (up to 10 references).

Dental Photography

Owing to the increasing essentiality of taking photographs in dental practice, we are inviting photographs of unique clinical or microscopical images pertaining to Dentistry. Photographs of acceptable resolution should be submitted along with a short discussion of the image with less than 500 words, excluding up to four references.  The corresponding author should submit a letter signed by the patient authorizing the Journal of Odisha Dental Association to publish the image.

4. PREPARATION OF THE MANUSCRIPT

• Units. Measurements must be given in SI or SI-derived units. More information is available at the Bureau International des Poids et Mesures (BIPM) website at http://www.bipm.fr. Use the symbol for ‘per cent’ in the text, and in formulas, equations, tables and figures.

• Numbers. Numbers may be spelt out or written as numbers, according to context. As a general rule, if the number is less than 10, written in words. If the number is 10 or greater, it should be expressed as a number.

• Reference style – Manuscripts should follow the style of the Vancouver agreement detailed in the International Committee of Medical Journal Editors’ revised ‘Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication’, as presented at http://www.ICMJE.org/.

Reference to figures. When referring to a figure at the beginning of a sentence, spell the word out. Example: Figure 1 illustrates the cellular structure. When referring to a figure within the sentence, abbreviate. Example: The cellular structure is shown in Fig. 2 and its complexity should be noted. When referring to a figure at the end of a sentence, abbreviate and enclose in parentheses. Example: The complexity of the cellular structure should be noted (Fig. 3).

• Abbreviations. Abbreviations should be used sparingly – only where they ease the reader’s task by reducing repetition of long, technical terms. Initially use the word in full, followed by the abbreviation in parentheses. Thereafter use the abbreviation only.

• Trade names. Proprietary names must be included within parentheses, or alternatively in an appropriate table. State the manufacturer and the place of manufacture. Example: Lederle Pharmaceuticals, Wolfratshausen, Germany.

4.1 PARTS OF THE MANUSCRIPT

The manuscript should be submitted in separate files: title page; main text file; figures.

Title page

The title page should contain:

(i) Type of manuscript

(ii) A short informative title that contains the major key words. The title should not contain abbreviations;

(iii) Full names of the authors;

(iv) Author’s institutional affiliations at which the work was carried out;

(v)Full postal and email address, plus telephone number, of the author to whom correspondence about the manuscript should be sent;

(vi) Total number of pages, total number of photographs and word counts separately for abstract and for the text (excluding the references and abstract).

(vii) Acknowledgements – The source of financial grants and other funding must be acknowledged, including a frank declaration of the authors’ industrial links and affiliations. The contribution of colleagues or institutions should also be acknowledged. Permission and approval of the wording from the person or institution thanked is the responsibility of the author. Personal thanks and thanks to anonymous reviewers are not appropriate

Main text file

As papers are double-blind peer reviewed the main text file should not include any information that might identify the authors.

The main text file should be presented in the following order.

(i) Title, abstract and key words

(ii) Main text

(iii) References

(iv) Tables (complete each table with legends and footnotes) should be included after reference section

(v) Figure legends should be written with arabic numerals before reference section

(vi) Figures and supporting information

Abstract and key words

All manuscripts must have an abstract that states the purpose, basic procedures, main findings and principal conclusions of the study. Structured abstracts are required for Scientific Articles. The abstract should not contain abbreviations or references.

Minimum five key words (for the purposes of indexing) should be supplied below the abstract in alphabetical order.

Text

Refer to the section Manuscript Categories and Requirements for specific instructions on the various manuscript categories.

References

The Vancouver system of referencing should be used (examples are given below). References should be numbered consecutively in the order in which they are first mentioned in the text (not in alphabetic order). Identify references in text, tables, and legends by Arabic numerals in superscript. References cited only in tables or figure legends should be numbered in accordance with the sequence established by the first identification in the text of the particular table or figure. Use the style of the examples below. Information from manuscripts submitted but not accepted should be cited in the text as “unpublished observations” with written permission from the source. Avoid citing a “personal communication” unless it provides essential information not available from a public source, in which case the name of the person and date of communication should be cited in parentheses in the text. If the number of authors is more than six, list the first six authors followed by et al.

Authors are responsible for the accuracy of the references.

Examples of reference style (Observe the following, including spacing and punctuation)

Journal: One or more author

1.Baghdadi ZD, Pani SC. Accuracy of population-specific Demirjian curves in the estimation of dental age of Saudi children. International journal of paediatric dentistry. 2012;22(2):125-31.

Book: Single author

3. Nikiforu G. Understanding dental caries. 1. Etiology and mechanisms: basic and clinical aspects. Basle: Karger, 1975:150-151.

Book: Two authors/later edition

4. Brand RW, Isselhard DE. Anatomy of orofacial structures. 2nd edn. St Louis: Mosby, 1982:69-72.

Book: Editors as authors

5. Meyer J, Squier CA, Gerson SJ, eds. The structure and function of oral mucosa. Oxford: Pergamon, 1984.

Book: Reference to a chapter

6. Carlsson GE, Haraldson T. Functional response. In: Brånemark P-I, Zarb GA, Albrektsson T, eds. Tissue integrated prostheses. Osseointegration in clinical dentistry. Chicago: Quintessence, 1985:155-163.

Thesis, monograph, dissertation

7. Kingsford-Smith ED. Marginal seal of cervical restorations. Sydney: The University of Sydney, 1988. MDS thesis.

8. Cairns RB. Infrared spectroscopic studies of solid oxygen. Berkeley, California: University of California, 1965. Dissertation.

Papers awaiting publication

These may appear as references, provided they have been accepted by the Journal to which they have been submitted. They should be cited as follows:

9. Grant TC. Chronic periodontitis. Int Dent J (in press).

Websites

When referring to a website, include the date it was accessed. If the website only is cited, it should appear in the text within parentheses. If the website is additional to a reference, it should be included at the end of the reference as follows:

10. Australian Institute of Health and Welfare. Cancer in Australia. Canberra: AIHW, 1998. URL: ‘http://www.aihw.gov.au’. Accessed June 2005.

Written communications

These may be inserted in the text in parentheses or may appear as footnotes, providing they bear the writer’s name and the date of the communication. Example: (Smith GJ, written communication, July 1986).

Tables

Tables should be self-contained and complement, but not duplicate, information contained in the text. Number tables consecutively in the text in Arabic numerals. Type tables after reference section with the legend below it. Legends should be concise but comprehensive – the table, legend and footnotes must be understandable without reference to the text. Vertical lines should not be used to separate columns. Column headings should be brief, with units of measurement in parentheses; all abbreviations must be defined in footnotes. Footnote symbols: †, ‡, §, ¶, should be used (in that order) and *, **, *** should be reserved for P-values. Statistical measures such as SD or SEM should be identified in the headings.

Figure legends

Figure legends should be described before reference section. Description should be maximum 40 words for illustrations using double spacing, with Arabic numerals corresponding to the illustrations. When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, identify and explain each one clearly in the legend. Explain the internal scale and identify the method of staining in photomicrographs.

Figures (300 dpi)

All illustrations (line drawings and photographs) are classified as figures. Figures should be cited in consecutive order in the text. Figures should be sized to fit within the column (84 mm) or the full text width (177 mm). Magnifications should be indicated using a scale bar on the illustration.

Line figures should be sharp, black and white graphs or diagrams, drawn with computer graphics software. Lettering must be included and should be sized to be no larger than the journal text. For graph axes, place the axis legends parallel to the relevant axis, with (if required) units in parentheses after the legend. Differentiate between lines on graphs using different line symbols, not different line styles. For bar charts, use open fill, solid black fill, or a heavy patterned fill; do not use pale shading, small dots or thin hatching. Do not use a shaded background to line graphs or bar charts.

Use a transparent overlay for key lettering and to indicate the vital area of radiographs and histological subjects as a guide for reproduction, as well as for photomicrographs that require the unit of length to be clearly stated in the form of a bar.

5. EDITORIAL POLICIES

Editorial Review and Acceptance

The acceptance criteria for all papers are the quality and originality of the research and its significance to our readership. Except where otherwise stated, manuscripts are peer reviewed by two anonymous reviewers and the Editor.

The Journal of Odisha Dental association has a comprehensive, double-blind peer review process. Editorial decisions are supported by peer reviews with Editor in Chief’s guidance. The Editor considers all information related to suitability of the manuscript for the journal’s audience, manuscript novelty, academic rigor, quality of communication, and other matters. The Editor’s decisions about which manuscripts are accepted for publication are final.

Manuscripts must be in English and should be written so that they are intelligible to the professional reader who is not a specialist in the particular field. They should be written in a clear, concise, direct style. Where contributions are judged as acceptable for publication on the basis of content, the Editor and the Publisher reserve the right to modify manuscripts to eliminate ambiguity and repetition and improve communication between author and reader.

6. ETHICAL CONSIDERATIONS

Manuscripts must contain a statement to the effect that all human studies have been reviewed by the appropriate ethics committee and have therefore been performed in accordance with the ethical standards laid down in an appropriate version of the Declaration of Helsinki (as revised in Brazil 2013), available at http://www.wma.net/en/30publications/10policies/b3/index.html. It should also state clearly in the text that all persons gave their informed consent prior to their inclusion in the study. All investigations on human subjects must include a statement that the subject gave informed consent. Patient anonymity should be preserved. Photographs need to be cropped sufficiently to prevent human subjects being recognized (or an eye bar should be used). If a patient pictured in a digital image or photograph can be identified, his or her permission is required to publish the image. The corresponding author must submit a letter signed by the patient authorizing the Australian Dental Journal to publish the image or photograph.

This approval must be received by the Editorial Office prior to final acceptance of the manuscript for publication.

Conflicts of Interest Disclosure

The Journal of Odisha Dental association requires that all authors (both the corresponding author and co-authors) disclose any potential sources of conflict of interest. Any interest or relationship, financial or otherwise that might be perceived as influencing an author’s objectivity is considered a potential source of conflict of interest. These must be disclosed when directly relevant or indirectly related to the work that the authors describe in their manuscript. Potential sources of conflict of interest include but are not limited to patent or stock ownership, membership of a company board of directors, membership of an advisory board or committee, and consultancy for or receipt of speaker’s fees from a company. If authors are unsure whether a past or present affiliation or relationship should be disclosed in the manuscript, please contact the editorial office at: editor@jodaidaodisha. The existence of a conflict of interest does not preclude publication in this journal.

The above policies are in accordance with the Uniform Requirements for Manuscripts Submitted to Biomedical Journals produced by the International Committee of Medical Journal Editors (http://www.icmje.org/).

It is the responsibility of the corresponding author to have all authors of a manuscript fill out a conflict of interest disclosure form, and to upload all forms together with the manuscript on submission.

7. Authors who publish with this journal agree to the following terms:

1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgment of the work’s authorship and initial publication in this journal.
2. Authors can enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal’s published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

Only soft copies of the articles will be accepted. It can be e-mailed to editor@jodaidaodisha.com. If the file size doesn’t permit attachment via email, the manuscript can be sent by surface mail to the editor’s office on a CD ROM.

Editorial Official Address: Dept. of Periodontics & Oral Implantology, Institute of Dental Sciences, Siksha O Anusandhan University, Bhubaneswar, Odisha, 751003

Mob: +91 9338333999